Terms of Reference
LGBT+ Voices Dorset Forum
To provide a space, which is explicitly and unequivocally inclusive of all sexual, romantic and gender identities, in which to understand experiences and issues for LGBT+ (lesbian, gay, bisexual, trans, intersex and other sexual and romantic identities) people and collaborate to improve their equality and inclusion across Dorset, including Bournemouth, Christchurch and Poole.
To work in partnership with communities and organisations to facilitate LGBT+ equality and inclusion in services by the sharing of best practice and discussion.
To raise awareness of the experiences of the LGBT+ community and to challenge discrimination.
Ensure that LGBT+ peoples’ perspectives are proactively considered and incorporated alongside legislative duties.
To support the work of registered organisations, charities, not for profit charitable companies, or businesses that have LGBT+ inclusion and community interest in their heart.
To provide a representative space where matters affecting the LGBT+ community in our area can be identified.
To put community voices at the forefront, through the sharing of lived experience, research and best practice
â€‹â€‹â€‹â€‹To promote individual and groups’ lived experience and expertise in policy, planning and service delivery
To improve equality for the LGBT+ community by bringing people together with a passion and commitment to changing our society for the better
To provide support and constructive feedback to services on developments and hold to account
To discuss current issues for LGBT+ people and facilitate partnership working to advance their equality across geographical Dorset
To develop diverse individuals, groups and community and voluntary sector organisations to work on LGBT+ equality
To find and solidify the similarities between communities and erase the justification of ‘otherness’ for isolation and hate, while advocating for the specific needs of the community and promoting equity
Our Aims and Objectives are supported by Our Intentions, which sits outside of the Terms of Reference.
- all members:
- sign up to membership via the membership form
- attend at least 6 (1 in every 2) monthly meetings per year
- raise awareness of and promote membership of LGBT+ Voices Dorset Forum wherever relevant and possible
- join our closed Facebook group and be active within it
- be proactive within the Forum
- Oversight Group only:
- attend at least 3 out of 4 quarterly Oversight Group meetings or if you are an organisational member to advise and send one of your named representatives if you cannot attend
- display our logo wherever possible
The Forum was established in 2020 by Izzy Pochin
Membership will be open to the following individuals and groups as long as they support our values:
- LGBT+ individuals and allies
- LGBT+ organisations supporting people in pan-Dorset, including peer representative groups
- statutory organisations
- community, voluntary and faith organisations
- social enterprises which focus on LGBT+ work
All members will be required to sign up via our membership form.
An organisation may have more than one representative. Where an organisation has more than one representative, the organisation may be requested to nominate a representative to attend in order to manage meeting attendance.
The Forum may co-opt and collaborate with people with specific expertise to assist them in their work.
Membership will be free and facilitate the sharing of ideas, useful, relevant and trusted resources collaboration and partnership opportunities and best practice.
Members will reflect the values of the Forum and ensure they adhere to the Code of Conduct and LGBT+ Voices Dorset Forum Facebook Group Rules. Any failure to adhere to the Code of Conduct may result in membership being withdrawn.
The Forum will ensure all members are fully informed of its activities through the holding of regular online and/or face-to-face meetings, the LGBT+ Voices Dorset Forum Facebook Group and the emailing of - or otherwise digital forms of – communication.
In all its communication, the Forum will promote the collaboration of its members to achieve its aims and support individual members' external endeavours where these align with the broad purpose, aims or objectives of the Forum.
The Forum will meet informally monthly to give all members the opportunity to share experience and collaborate.
The Oversight Group will meet quarterly, to focus on strategic direction and engagement with the work of statutory and community organisations.
The leadership team will meet monthly to discuss Forum business, issues and set direction.
Meetings may be recorded and basic meeting notes of the meeting will be taken and distributed to all members.
Any member who has not upheld the commitment set out above may be deemed to have ended their membership if without a valid reason or suitable notice and negotiation.
Task and finish sub-groups may be set up and these may meet more frequently and outside Forum meetings.
The Forum will not have specific committee officer roles; members who are comfortable doing so can volunteer to rotate chairing and administering Forum meetings.
The leadership team have sole access to and oversight of membership information, including collating prospective members' explicit consent to join the Forum, the membership list, access to digital storage and GDPR self-assessment, in order to comply with GDPR. This is supported by a Convenors Procedure document.
Code of conduct
There is a Code of Conduct that members are expected to adhere to.
The Terms of Reference will be reviewed annually at the annual meeting.
Approved by: LGBT+ Voices Dorset Forum at its meeting on 26th May 2021.
Last Reviewed: 19th August 2023
Approved by: Leadership Team
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